Event Organising 2007

They all need to be organisated and the people to do such a thing are you (points finger at general populace). Please volunteer  to do this nice and early and there will be smiles all round. Thanks to the indefatigable Nick Marshall for being the first

 

Sun 22nd April - Hillingdon - Nick Marshall  
Sun 13th May - Newport, South Wales -
Sun 10th June - Castle Combe (from 2.00pm) - Alan Goodman
Sun 1st July - Darley Moor, Ashbourne - Andrew S and Heather F
Sat 21st July - Lancaster - Adrian and Claire
Sun 22nd July - Preston - Ann and John
Sat 11th August - Shrewsbury - Andrew C. + McDee 
Sun 12th August - Aldersley, Wolverhampton - Ian Fardoe + McDee 
Sun 16th September - Quibell Park, Scunthorpe - Lee
Sun 30th September - Curborough -
(Sun 14th October - Royal Docks London - not yet confirmed) -

 

 

 

 

BEFORE THE EVENT:

·         Ask the competition secretary if keys need picking up and make arrangements to do so. Tracks need to be open and available by 9.00- 9.30.

·         If necessary place signs outside the event to indicate where to go in.

 

TRACK SETUP

·         Unpack the timing equipment, clock, flags etc. and set them up where necessary.

·         Set up signing on point, this should be manned to extract money.

·         Ask someone to walk/ride the track to check for glass, stones, burnt out cars, migrant elephants etc.

 

SIGNING ON

·         Encourage all racers to pay and sign on using supplied forms or computer database.

£7 for members

£10 for non-members

Free for juniors and those who have pre-paid for the season (lists for all are available).

·         Display format for racing, e.g. 11.20 “fast” race (e.g. 40 minutes plus 2 laps); 12.20 “slower” race (e.g. 40 minutes plus 2 laps), 2.00 fun race (e.g. knock out sprints)

 

RACE ALLOCATION

·         Based on previous form or, for riders with no recent form, on their estimate of speed. New riders should generally be in the slow race. [Data available from database]

·         Fields for the race heats should be posted up and announced as soon as possible.

 

MARSHALL ALLOCATION

·         On some tracks, notably Lancaster, there is a need for marshalls, either get volunteers or, if necessary, nominate them.
[This is an important issue and the organiser can stop a rider from competing (or, if they have competed in a previous heat, remove their placing) if they refuse to marshall without due cause.]

 

RACE ORGANISATION

·         10-15minutes before the start of each race call the riders to the track for warm-up, by calling out names. Those who aren't in the race should not be on the track.

·         5 min before the race start use the red flag to stop those warming up and assemble the start grid, reminding riders that THEY need to get a timer.

·         Assemble the timers and give them instruction on the operation of the stopwatches.

·         Remind the riders of the race duration, X minutes plus Y laps.

·         Start the race on time; delays due to natural causes e.g. wasp stings, are acceptable; errant competitors are not.

 

RACE FINISHING

·         When the leader has completed the race duration, begin the extra lap(s) countdown.

·         When the leader has one more lap to go, ring the bell for him/her and for every rider who crosses the line thereafter.

·         When the leader next crosses the line the race is finished and all competitors take the chequered flag

·         Note the race numbers as each rider crosses the line .[It is helpful to have someone to shout them out.]

·         Ensure that the field is clear before letting other riders on the track.

 

RESULT COLLECTION

·         Call timers in and collect results (race number, number of laps, finish time). Post the results as soon as is possible.

 

TRACK CLOSING

·         Pack up the timing equipment, clock, flags, etc. and pass on to the organiser of the next race.

·         Check the start/pit area for left luggage and rubbish. The track should be left in as good if not better a state as it was at the beginning of the day.

·         If necessary lock up the track, ensuring that all are out and return key if necessary.